Weenvo is a Zoho Projects alternative for teams that want sprints, meetings, forms and a portal in the same product as tasks and timesheets. Zoho Projects is cheaper on its own licence, but sprints, meetings and forms are separate Zoho products. Below: what sits inside Projects, the cost for 30 users, and when Zoho is the better buy.
Zoho Projects is the cheapest serious tool in this series, and it is the only one besides Weenvo that includes timesheet approval on its entry paid plan. Premium costs €4 per user per month. For a team that needs projects, time logs and approved timesheets and nothing else, it is hard to argue with. The catch is the product boundary. Sprints are Zoho Sprints. Meetings are in Zoho Sprints or Zoho Meeting. Forms are Zoho Forms. An intranet is Zoho Connect; employee self-service is Zoho People. Each is inexpensive, each is a separate subscription with its own admin console, and Zoho Projects integrates with them rather than containing them. This article measures what sits inside Projects, what a 30-person team pays for the pieces, and where Zoho is simply the better buy.
What Zoho Projects does well
Price, and honesty about what the price includes. Premium at €4 brings time logs, timesheets, multi-level timesheet approval, task blueprints and 5,000 workflow actions a month. Enterprise at €9 adds SSO, two-factor authentication, custom profiles and fields, and 50,000 actions. Ultimate at €14 adds multi-project timesheets and 15 GB of storage per user. The Free plan carries 5 users and 3 projects.
Blueprints are a real workflow engine: statuses, transitions and approvers drawn as a diagram. Documents with version control live in the project. Gantt charts, dependencies, issue tracking and an invoice integration with Zoho Books are part of the product. Zia, Zoho’s AI, is included on every plan, including Free, for summaries, translation and task creation.
On the one axis the rest of this series worries about most — approved hours at a published price — Zoho Projects is the benchmark.
Which features are separate Zoho products?
Sprints live in Zoho Sprints
Zoho Projects has no backlog, sprint or burndown. Those belong to Zoho Sprints, a separate product that syncs with Projects. Sprints Starter costs €1 per user per month and is sold for 12 to 100 users; Elite is €2.50. Cheap, but a second product, a second permission model and a sync to watch.
Meetings live in Zoho Sprints or Zoho Meeting
Projects can start or schedule a Zoho Meeting call. The meeting itself — participants, recording, the agenda as a text field — is Zoho Meeting, from €1 per host per month on Standard. Zoho Sprints, which a team running sprints already buys, has its own Meetings module on every paid plan: scheduling, recurrence, an agenda field and built-in online calls; minutes go into comments. There is no agenda-item, decision or minutes object in any of them.
Forms, intranet and employee records are three more products
Forms that create tasks come from Zoho Forms (free for one user and three forms; paid plans separate). A departmental portal is Zoho Connect. Employee records and self-service are Zoho People. Zoho’s answer to "one platform" is Zoho One, the whole suite at a published per-user price, which is a different budget conversation.
Feature comparison
Text in the cells says what zoho.com’s pricing and feature pages say on 21 October 2026. "Premium", "Enterprise" and "Ultimate" are Zoho Projects plans; a product name means a separate subscription.
Tasks, projects and sprints
| Capability | Zoho Projects | Weenvo |
|---|---|---|
| Tasks, subtasks, dependencies | Yes, four dependency types | Yes, subtasks with unlimited nesting |
| Kanban and Gantt | Yes | Yes |
| Sprints with backlog, start and close | Zoho Sprints, €1 per user per month on Starter | Yes, native; unlimited on every plan |
| Workflow automation | Blueprints from Premium; 5,000 actions a month on Premium, 50,000 on Enterprise | Default values and workflow states; no action metering |
| Project templates | 20 on Premium, 30 on Enterprise, 50 on Ultimate | Project schemes, unlimited |
| Issue tracking | Yes | Task types in the project scheme |
Time and timesheets
| Capability | Zoho Projects | Weenvo |
|---|---|---|
| Native time tracking and timesheets | Premium and above | Yes, all plans |
| Timesheet approval | Multi-level approvals from Premium | Yes, all plans |
| Multi-project timesheets | Ultimate | Yes, all plans |
| Invoicing from logged hours | Via Zoho Books or Zoho Invoice | Not offered; export to Excel |
| Time logged against meetings | No meeting object | Yes |
Documents, meetings, forms
| Capability | Zoho Projects | Weenvo |
|---|---|---|
| Project documents | Yes, with version control | Project documentation inside each project |
| Company knowledge base | Zoho Learn or Zoho Wiki, separate products | Documentation with nested sections, tabs, version history |
| Meeting with agenda, decisions and minutes | Meetings module in Zoho Sprints (paid plans) or Zoho Meeting from €1 per host; agenda as a text field, minutes in comments; no agenda-item or decision object | Yes: roles, agenda items with owners, decisions, minutes e-mailed to participants |
| Forms | Zoho Forms, separate product | Forms on all plans |
| AI | Zia on all plans, including Free | Not offered |
Admin, portal and storage
| Capability | Zoho Projects | Weenvo |
|---|---|---|
| Single sign-on and two-factor authentication | Enterprise and above | Not available |
| Workspaces for teams, clients or contractors | Client users; portal is Zoho Connect | Yes, unlimited, with own menus and roles |
| Employee personal account (pay, leave, goals) | Zoho People, separate product | Yes |
| Read-only users | 10 on Enterprise, 100 on Ultimate | Workspace roles |
| Storage | 5 GB Free; 100 GB Premium; 120 GB Enterprise; 15 GB per user Ultimate | 50 MB Free; 10 GB Standard (+10 GB for €6) |
| Seat rules | Free up to 5 users | Free up to 10 users; Standard from 10 users |
Checked on 21 October 2026 against Zoho Projects pricing, Zoho Projects features, Zoho Sprints pricing, Zoho Meeting pricing and weenvo.com/price. Zoho publishes EUR prices; no conversion was needed. Re-check before you buy.
What it costs for a team of 30
Annual billing, 30 users, prices in euros as Zoho publishes them. Weenvo Standard is €10 per user per month with the 15% annual discount applied.
| Set-up | Per year | Per month |
|---|---|---|
| Zoho Projects Premium (timesheets with approval, blueprints) | €1,440 | €120 |
| Zoho Projects Enterprise (adds SSO, 2FA, custom fields) | €3,240 | €270 |
| Zoho Projects Enterprise + Sprints Starter (meetings included) | €3,600 | €300 |
| Weenvo Standard (everything in the Weenvo column included) | €3,060 | €255 |
Premium alone is less than half the price of Weenvo. Enterprise, the plan with SSO and 2FA, which Weenvo does not offer, is about the same. Add sprints and meetings as Zoho products and the stack costs 1.2 times Weenvo while still lacking agenda items with owners, recorded decisions, a portal and an employee account. Forms, Connect and People would be further lines. Taxes may apply.
How it works in practice: a 30-person software company
Picture a small software company: thirty people, two product teams running sprints, a support team that bills a few clients by the hour, a weekly release meeting. In Weenvo the product teams run sprints on their project boards, the support team logs hours in task cards and the team lead approves the weekly timesheet, and the release meeting is a Weenvo meeting: agenda items with owners, decisions written during the call, minutes e-mailed to everyone, the hour logged. Company documentation and each project’s documentation sit in the same tree. One product, one login, one set of roles.
In Zoho the same company runs Projects Enterprise for tasks and approved timesheets, Zoho Sprints for the product teams with a sync between the two, the Meetings module in Zoho Sprints for the release call, with the agenda in a text field and minutes in comments, and Zoho Learn for the knowledge base. Each piece is cheap. There are three of them, three admin consoles and three places where a new hire needs access.
When Zoho Projects fits better
- Budget is the deciding factor. At €4 per user with approval included, Projects Premium is less than half of Weenvo’s price, and the team does not need sprints, meetings or a portal in the same tool.
- The company already runs Zoho — CRM, Books, Mail — and wants the project tool from the same vendor with native invoicing through Zoho Books.
- Issue tracking with business rules and webhooks is central, and Zoho’s issue tracker is more developed than Weenvo’s task types.
- The team is going to buy Zoho One anyway; then Projects, Sprints, Meeting, Forms and People arrive together at one price per user.
Verdict by team type
| Team | Pick |
|---|---|
| Small team: projects and approved timesheets, lowest possible price | Zoho Projects Premium |
| Company already on Zoho CRM and Books | Zoho Projects, with Zoho One if the suite is wanted |
| Product or service company that wants sprints, meetings, docs and timesheets in one product | Weenvo |
| Up to 5 people on a zero budget | Zoho Projects Free (5 users, 3 projects) or Weenvo Free (10 users, every feature, 50 MB) |
FAQ
Is Zoho Projects cheaper than Weenvo?
Yes, on its own licence: Premium is €4 per user per month against Weenvo’s €8.50 on annual billing. The gap closes when sprints, meetings, forms and a portal are added as separate Zoho products, and Weenvo includes agenda items with owners, recorded decisions, a portal and an employee account that the Zoho stack does not.
Does Weenvo include sprints without a separate purchase?
Yes. Sprints, backlogs and boards are part of the same product on every plan, including Free.
Does Weenvo need a separate meeting subscription?
No. Scheduling, recurrence, participant roles, agenda items with owners, recorded decisions and e-mailed minutes are part of every plan. Weenvo does not host video calls; the call link comes from your video tool.
Can Weenvo do surveys as well as intake forms?
Yes. Forms support several question types, custom appearance, access control, a results overview and export to Excel.
Can Weenvo be self-hosted?
The published plans are cloud. Enterprise is priced on request; ask about deployment options when you book a demo.