Project Management Software for Engineering Firms
Weenvo is project management software for engineering firms, design offices and contractors that run several objects in parallel. Each object is a project with its stages as task types; specifications and approval letters keep every version with author and date; the weekly site meeting records decisions with owners; hours are logged per object and stage.
Key benefits
Every drawing’s version and approval
Document version history is the record of every change to a drawing or specification, with who changed it and when, and the earlier versions still openable. The version that went to expert review in March is still there in September, next to the approval letter.
Decisions from site meetings with owners
The weekly site meeting has an agenda, decisions recorded on site with an owner and a deadline, and minutes sent to the client and the subcontractors the same day. A decision becomes a task on the object’s board.
Hours per object and stage
Engineers log hours in the task they work on. Time reports group them by object and by stage, so the head of the office knows what detailed design on one object really cost and has the figures a claim needs.
Subcontractors in their own workspace
A subcontractor is invited into one object’s workspace with a role that reads, comments and updates its own tasks. It sees that object and nothing else the firm is working on.
Several objects in parallel: a design office’s quarter
A design office with a few dozen engineers across structural, mechanical and electrical sections has several objects in different stages at once: a logistics warehouse in detailed design, a school in expert review, an office building in construction supervision. In Weenvo each object is a project.
The object as a project
An object as a project means one project per building or site, created from the office’s scheme, with stages as task types: concept, design, expert review and approvals, construction supervision, hand-over. The board shows each object’s tasks by stage and status. The work breakdown for the warehouse arrives from the client as a spreadsheet and is imported in one go with the Excel template in Projects and tasks.
Document control
The warehouse’s drawings, specifications and the correspondence with the client live in Documentation inside the object’s workspace, one section per discipline, with access per section. Each revision is filed on the drawing’s page, and the page’s version history shows who changed it and when. When the client asks which version the contractor priced, the office opens the history instead of searching email.
Expert review
The school is with the expert review body. Each remark from the review is a task with an owner and a deadline on the school’s board; the reply and the revised sheet are attached to the task, and the approval letter is filed in Documentation with its own version. The chief engineer sees on the board how many remarks are still open.
The site meeting
On the office building the weekly site meeting runs in Meetings. The site engineer files the agenda from the phone on Tuesday; on Wednesday the decisions are typed in on site with owners and deadlines; the minutes go to the client and three subcontractors the same afternoon. A decision about a changed foundation detail becomes a task for the structural section with the date already set.
Subcontractors
The facade subcontractor on the office building works in that object’s workspace with a limited role: it sees the board, updates its own tasks and reads the current drawings, and sees nothing of the warehouse or the school.
Inspections
The supervision engineer records defects through a form on the phone and creates a task of type defect for each one on the board, with the form attached and a deadline for the contractor; the defect list for the hand-over is the board filtered by that type.
Hours
Engineers log hours in the task card. On Friday the section heads approve the week in Time tracking and timesheets. The head of the office reads hours by object and stage for the quarter: what detailed design on the warehouse cost against the estimate, and what the supervision on the office building is costing per week.
Use cases
Design office with expert review
Objects as projects, drawings with versions, review remarks as tasks, approval letters filed with the object. See documentation in Weenvo.
Contractor with subcontractors
A workspace per object, subcontractors with limited roles, site meetings with decisions and minutes. See meetings in Weenvo.
Construction supervision with defect lists
Defects recorded through a form on site, a task of type defect created for each one with the form attached, the defect list for hand-over on the board. See forms in Weenvo.
Client reporting per object
The client’s representative reads the object’s board, its documents and the meeting minutes in the object’s workspace, without a weekly report typed up by hand.
What this replaces
Documentation per object with version history, author and date
Instead of: A shared drive of drawings with version numbers in file names.
Approval letters filed with the object; review remarks as tasks with owners
Instead of: Approvals in email threads.
Site meetings with agenda, decisions, owners and sent minutes
Instead of: A messenger group for the site.
Hours in the task card, approved weekly, reported by object and stage
Instead of: Excel hour sheets per object.
Weenvo applications
Documentation
Drawings, specifications, approval letters and correspondence per object, with version history and access per section.
Projects and tasks
Objects as projects, stages as task types, the office’s scheme, review remarks and defects as tasks.
Meetings
Site and design meetings with decisions, owners and minutes.
Time tracking and timesheets
Hours per object and stage, weekly approval, reports for cost control and claims.
Forms
Inspection and defect reports from the site, attached to the defect tasks.
Data import and export
Work breakdowns and defect lists from Excel, hours to Excel.
Company portal and workspaces
A workspace per object or client, limited access for subcontractors.
Calendar
Task dates and meetings per object on one calendar.
Cost
Free: up to 10 users with every feature. Standard: €10 per user per month, 10 GB of storage, 15% off on annual billing. An office with 80 users, subcontractor accounts included, pays €680 a month on annual billing or €800 billed monthly. Full details on the pricing page. Last checked 2 November 2026.
Free
0 EUR per user per month
- Up to 10 users
- 50 MB storage
- Every feature
- No credit card
Standard
10 EUR per user per month
- 10 GB storage
- Every feature
- 15% off on annual billing
See Weenvo in Action
Want to see how these features work in practice? Explore how Weenvo can help your business.
FAQs
Can we keep drawings and approvals with version history?
Yes. Documentation keeps every version of a page with the author and the date, and earlier versions can be opened or restored; drawings and approval letters are filed as attachments on the object’s pages.
Can we import a task list from Excel?
Yes. A work breakdown or a defect list is filled into Weenvo’s Excel template and imported as tasks, with validation and a log of what was created.
Can subcontractors get limited access?
Yes. A subcontractor is invited into one object’s workspace with a role that reads, comments and updates its own tasks, and sees that workspace only.
Do you have Gantt charts?
Weenvo plans tasks by dates on the object’s calendar, with meetings on the same view, and reports progress by stage on the board. The demo shows the planning views for a specific scenario.
Can we log hours per object?
Yes. Hours are logged in the task card and reported by object, stage, person and period, so cost per stage is known while the stage is still open.
Is there a mobile app?
Weenvo runs in the browser and is installed as a progressive web app (PWA) on Android, iOS and PC, so the site engineer files the agenda, records decisions and submits defect reports from the phone.
Can we keep defect lists?
Yes. Defects are recorded through a form on site, and the supervision engineer creates a task of type defect for each one, with the form attached and a deadline for the contractor; the open defect list is the board filtered by that type.
Ask a Question
Specify the details of how you plan to use our solution suite or any individual product. If your organisation has unique processes and requires an Enterprise‑level implementation, you can also submit a request for a customised setup that supports more efficient workflows.
Thank you for contacting us. Our support will answer you as soon as possible!