Meeting Management Software: Agendas, Minutes and Action Items

Run effective meetings with your clients and partners. Use a clear agenda, discuss and resolve key points, record decisions made and keep track of outstanding items.

Try it for free

Functionality

The solution helps you plan, organise and run collaborative meetings and discussions effectively

  • Add a detailed meeting agenda to support effective planning and execution
  • Carry unresolved items and tasks forward to the next meeting
  • Manage the agenda: assign owners, set statuses and define priorities
  • Use a dedicated interface for convenient agenda viewing and editing
  • Assign participant roles and configure mandatory attendance
  • Manage open items within each agenda point
  • Accept, decline or tentatively accept meeting invitations
  • Generate a meeting summary and send it as an email

Meeting Management

Keep all meeting information in one place

Create meetings directly in the calendar and specify all essential details — date, time, location, participants and their roles. Add a structured agenda with discussion points, priorities and statuses. Use intuitive tools to plan transparently and run meetings efficiently.

Open wiki
Demo
Meeting management in the calendar with full meeting details, structured agendas, participants and roles, enabling transparent planning and efficient execution of meetings.
Structured meeting agenda management with detailed discussion points, priorities, statuses and owners, including tracking of decisions, questions and unresolved items carried over to future meetings.

Meeting Agenda

Add detail to every discussion point

Create a structured meeting agenda, break down individual items, assign statuses and priorities, and designate owners responsible for each point. For every agenda item, you can outline the questions to be discussed and record the final decision afterwards. Any unresolved items can be carried forward to the next meeting.

Open wiki
Demo

Meeting Participants

Invite attendees and assign roles

Invite colleagues to a meeting and assign them specific roles, marking those whose attendance is required. Define owners for each discussion point, attach supporting files and add comments where needed.

Open wiki
Demo
Meeting participant management with invitations, role assignment, required attendees marking, agenda ownership, and collaboration through files and comments.
Task management for meeting agendas with centralized view of all agenda items, filtering by responsibility, project, type or priority, and tracking of items by status from in-progress to completed.

Task Management

View all meeting‑related tasks in one place

The Meeting Agendas application allows you to view all agenda items created or currently in progress. Apply filters to track the items you’re responsible for, and sort them by project, type or priority. You can also view all agendas by their status — see which ones are already completed and which are still in progress.

Open wiki
Demo

Benefits

Calendar Integration

Create meetings directly in the calendar. The meeting will automatically appear in the calendars of all invited participants, who can view the details — time, description and agenda items.

Attachments and Feedback

Add various types of files to agenda items — folders, images, links and more. View attachments added by others and provide feedback: give likes or dislikes, comment on items and reply to colleagues’ comments.

Meeting Summary Generation

At the end of the meeting, all decisions made and tasks assigned can be compiled into a written report. All resolved agenda items, discussed questions and created tasks are collected into a summary and, if needed, emailed to participants.

Use Cases

Project Meetings

Use the solution to run status meetings. Discuss current issues, clarify requirements, align work plans with both the project team and the client’s team, define deadlines and outline next steps.

Internal Meetings

Ideal for discussions within your team or department. Prepare an agenda, assign responsibilities and run a productive meeting. Any unresolved items can be carried forward to the next session.

One‑to‑One Meetings

Evaluate employee performance, discuss ongoing matters, create a development plan and record the decisions made during your conversation.

Embedded modules

Universal modules that extend application functionality

Attachment Storage

Add and store documents and files with ease

You can upload different types of files: folders, documents, images and links. All uploaded files are securely stored on cloud servers, and you can add, delete or view attachments at any time.

Open wiki
Demo
Secure cloud-based attachment storage for uploading, organizing and accessing folders, documents, images and links with full control over files at any time.
Built-in communication and feedback tools for commenting on agendas, asking questions, and reacting with likes or dislikes to improve team alignment and decision-making.

Communication

Feedback and commenting block

The application enables effective communication: comment on agendas, ask and answer questions, give likes or dislikes. Build efficient communication flows to resolve issues quickly and keep your team aligned.

Open wiki
Demo

See Weenvo in Action

Want to see how these features work in practice? Explore how Weenvo can help your business.

Try it for free
Book a demo

FAQs

What is meeting organisation in Weenvo?

Meeting organisation in Weenvo is a tool for planning, conducting, and managing corporate meetings and discussions, with structured agendas, participant roles, and decision tracking.

What features are available for meetings?

The system allows you to create meetings, build agendas, assign responsibilities, manage discussion topics, invite participants, and record outcomes.

Can I create a detailed meeting agenda?

Yes. Weenvo supports detailed agendas with topics, priorities, and assigned owners for each item.

Can unresolved items be moved to the next meeting?

Yes. Open items can be carried over to future meetings to ensure proper follow-up and resolution.

Can roles be assigned to meeting participants?

Yes. You can assign roles when creating a meeting and mark required attendees.

Is meeting integration available with the calendar?

Yes. Meetings are created directly in the calendar, and participants automatically receive event invitations with full details.

Can participants confirm attendance?

Yes. Participants can accept, decline, or tentatively accept meeting invitations.

Can meeting reports be generated?

Yes. After a meeting, Weenvo generates a report including decisions, discussion points, and follow-up tasks.

Can meeting results be shared with participants?

Yes. Reports and task lists can be shared with participants via email.

Can tasks be created from meeting outcomes?

Yes. Weenvo allows you to create tasks based on meeting discussions and assign responsible users.

Can open meeting items be tracked?

Yes. The meeting agenda tool helps track open items, their status, and responsible owners.

Is it suitable for project meetings?

Yes. The system is suitable for status meetings, project discussions, requirements alignment, and planning next steps.

Can it be used for internal company meetings?

Yes. Weenvo supports team and department meetings with structured decisions and task assignment.

Is it suitable for one-on-one meetings?

Yes. Weenvo can be used for one-on-one meetings, performance discussions, development reviews, and goal setting.

Can files be attached to meetings and agendas?

Yes. The system supports attachments such as documents, images, links, and other files.

Is communication available within meetings?

Yes. Users can leave comments, ask questions, and discuss agenda items within the system.

Can remote meeting management be handled in Weenvo?

Yes. Weenvo supports remote and distributed teams with a unified workspace for meetings and collaboration.

How is Weenvo different from a standard calendar?

Weenvo combines calendars, agendas, tasks, reports, participant roles, and decision tracking into a single integrated system for managing work processes.

Is Weenvo suitable for enterprise meeting management?

Yes. The system is suitable for organisations of all sizes, from small businesses to enterprise-level companies.

Ask a Question

Specify the details of how you plan to use our solution suite or any individual product. If your organisation has unique processes and requires an Enterprise‑level implementation, you can also submit a request for a customised setup that supports more efficient workflows.