Client Project Management Software
Weenvo is client project management software for service companies that run projects for external clients. Each client gets a workspace with its own roles, projects, documents and meetings; the client contact sees only that workspace. Hours are logged per task and reported per client, meetings keep written decisions, and the month’s approved hours go to Excel for the invoice.
Key benefits
A workspace per client
A client workspace is a separate area of the portal with its own menu, projects, documents, meetings and members. A new client is a new workspace, created in an afternoon, with its first project from the company’s scheme, and nothing from other clients is in it.
The client sees only their work
A limited role is a role inside a workspace that lets a user read the board and the documents, comment in tasks and do only what the company allows, such as approving a deliverable. The client contact is invited with that role and sees that workspace only.
Hours by client for the invoice
Hours are logged in the task card, approved by the delivery lead every week and reported by client and project. The month’s approved hours go to Excel in one export, and the invoice is built from it.
Decisions with the client on record
Kick-offs and reviews are meetings with agenda items, decisions typed in during the call and minutes sent to the client. What was agreed is on record for both sides, and a decision that needs work becomes a task on the board.
One client from kick-off to invoice
A service company somewhere between a studio and a mid-sized firm signs a new client with a retainer and a fixed-scope project. In Weenvo the client’s year starts like this.
Onboarding
The account manager creates a workspace named after the client in Company portal and workspaces, with its own menu. The first project is created from the company’s scheme, so task types, statuses and custom fields are the usual ones; a second project holds the retainer. A documentation section for the client takes the brief, the contacts and the agreed scope. The client contact receives an invitation with a limited role, logs in and sees exactly this workspace: two boards, the documents, the meetings.
The work
The team moves tasks across the board in Projects and tasks and logs hours in the task card. Every task carries its estimate and the time spent, so the delivery lead sees a work package running over before the client asks about it.
The client’s part
The client contact reads the board, comments in a task and moves a deliverable to approved. New requests come through a form shared by link; the account manager creates a task for each one and attaches the form, so the request details are in the task. Nothing is agreed in a chat thread that the board does not show.
Meetings with the client
The fortnightly review runs in Meetings. Agenda items are filed by their owners in advance, decisions are typed in during the call with an owner and a date, and the minutes go to the client the same day. A decision to extend the retainer becomes a task with its date.
Month end
The delivery lead approves the week’s timesheet every Friday. On the first working day the month’s approved hours go to Excel grouped by client and project: the retainer hours against the monthly allowance, the project hours against the fixed scope. The invoice is raised from that export.
Close-out
When the project ends, a project evaluation survey goes to the client contact by link, no Weenvo account needed, and to the team. The answers sit next to the client’s documents, which stay in the workspace for the next project.
Use cases
Retained client
A retainer as a project in the client’s workspace, hours against the monthly allowance visible before the month ends. See Weenvo for agencies.
Fixed-scope project
Estimate against time spent on every task, sprints if the team runs them, the client reading the board in their own workspace. See Weenvo for IT services companies.
Subcontractor or partner in the client’s workspace
A partner team invited into the same workspace with its own role, its tasks on the same board and its hours on the same report.
Client feedback at close
A project evaluation survey to the client and the team, results next to the client’s documents. See Weenvo for consulting firms.
What you stop paying for
A workspace per client with a limited role for the client contact
Instead of: A client-portal product on top of the project tool.
The client reads the board and the review minutes in their own workspace
Instead of: A status email to the client every Friday.
Hours in the task card, approved weekly, reported by client
Instead of: A separate time tool with its own approval.
Meetings with agenda, decisions and sent minutes
Instead of: Minutes in email threads.
Weenvo applications
Company portal and workspaces
A workspace per client with its own menu and roles; the client contact in a limited role.
Projects and tasks
A scheme so every client starts the same way, boards, estimate against time spent.
Time tracking and timesheets
Hours by client, project and person, weekly approval, Excel export for invoicing.
Meetings
Kick-offs and reviews with recorded decisions and sent minutes.
Documentation
Brief, scope, contacts and deliverables inside the client’s workspace, with versions.
Forms and surveys
A request form for the client, a project evaluation survey at close.
Cost
Free: up to 10 users with every feature. On Standard, €10 per user per month, every user is a seat, client contacts included. A company with 20 users, five of them client contacts, pays €170 a month on annual billing or €200 billed monthly. Full details on the pricing page. Last checked 2 November 2026.
Free
0 EUR per user per month
- Up to 10 users
- 50 MB storage
- Every feature
- No credit card
Standard
10 EUR per user per month
- 10 GB storage
- Every feature
- 15% off on annual billing
See Weenvo in Action
Want to see how these features work in practice? Explore how Weenvo can help your business.
FAQs
Can clients log in?
Yes. A client contact is invited into the client’s workspace as a user with the role the company gives them, usually a limited one.
What do they see?
Only that workspace: its boards, documents and meetings. Other clients’ workspaces and the company’s internal workspaces are not visible to them.
Can we limit a client to read-only?
Yes. Roles inside a workspace set what a user can do; a role that reads and comments is the usual choice for a client contact.
Can we report hours per client?
Yes. Time reports group approved hours by client, project, person and period and export to Excel, which is what the invoice is built from.
Do we need a separate client portal product?
No. The client’s workspace is the portal: its own menu, its own content, its own roles, inside the same product the team works in.
How many workspaces can we have?
As many as there are clients, departments or contractors. There is no limit on any plan.
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