Asana Alternative for Teams That Bill Hours: Weenvo vs Asana

Weenvo is an Asana alternative for teams that track and bill hours: time tracking, timesheet approval, sprints and meetings are on every plan, including Free. Asana is easier to roll out, but time tracking needs the Advanced plan and timesheets a paid add-on. Below: features, cost for 30 users, and when Asana is still the better pick.

Asana is one of the easiest work management tools to roll out: people who are not project managers keep it up to date, and that alone puts it ahead of most rivals. The cost shows up later, when a team asks for the next thing. Time tracking lives on the Advanced plan. Timesheets are a separate add-on. Sprints are a convention you maintain yourself. This article measures where those gaps are, what they cost for a 30-person team, and where Asana is still the better pick.

What Asana does well

Asana’s strength is adoption. Task lists, boards, timelines and calendars share one data model, so a marketing team and an engineering team can look at the same work in different views without anyone re-entering it. Rules automate the routine: Starter already includes unlimited rules, and Advanced adds a custom rule builder with conditional logic.

Portfolios and Goals (Advanced and above) connect projects to company objectives, and the Workload view shows who is over capacity. In 2026 Asana also closed an old gap: Pages (formerly Notes) gives it a native document for meeting minutes and project documentation, so notes no longer have to live in another tool.

For a team that coordinates campaigns, launches or operations work, this is a complete product.

Which Asana features need a higher plan or an add-on?

Asana’s price list grows in three places. None of them is hidden; they are simply easy to miss during a trial.

Does Asana include time tracking and timesheets?

Asana’s own answer is short: time tracking "comes with the Advanced plan and above". On Personal and Starter, hours are tracked through third-party integrations.

Timesheets go one step further. The "Timesheets and Budgets" add-on brings timesheet submission and approval, billable and non-billable hours, user rates per project and project budgets. It is licensed per user, bought on top of any paid plan, and its price is not published. A team that bills clients by the hour therefore pays for a paid plan, from Starter, plus the add-on, and still finds out the second figure only from sales.

Sprints are built from parts

Asana describes its agile setup as a template-based workflow: a Board view for the sprint, a custom number field for story points, rules to move tasks, saved views for the backlog. It works. It is also a convention the team has to keep consistent across projects, because there is no sprint object to open, start and close.

Meetings have no home

There is no meeting, agenda or minutes object in Asana. Agendas are task templates, minutes go into Pages, and a Zoom integration adds the call link. Time spent in a meeting is not logged anywhere unless someone creates a task for it.

Feature comparison

Text in the cells says what the official pages say. "Higher tier" means the feature exists but not on the entry paid plan.

Tasks, projects and sprints

Capability	Asana	Weenvo
Tasks, subtasks, dependencies	Yes	Yes, subtasks with unlimited nesting
Kanban and list views	Yes	Yes
Sprints with backlog, start and close	Built from templates and fields	Yes, native sprints; unlimited sprints and boards on every plan
Reusable project set-up	Templates and bundles (bundles on Enterprise)	Project schemes: task types, statuses, priorities, custom fields
Portfolios and goals	Advanced and above	Project categories and reports; no separate goals object

Time and timesheets

Capability	Asana	Weenvo
Native time tracking on tasks	Advanced and above	Yes, all plans
Timesheets with approve or return	Timesheets and Budgets add-on, price on request	Yes, all plans (timesheet approval)
Time logged against meetings	No	Yes
Timesheet views by day, week, month	Add-on	Yes
Grouping by user, project, client, project manager	Add-on	Yes

Documents, meetings, forms

Capability	Asana	Weenvo
Documents and wiki	Pages	Documentation with nested sections, tabs, version history
Meeting with agenda, decisions and minutes	No; Pages and task templates	Yes: roles, agenda items with owners, decisions, minutes e-mailed to participants
Forms	Starter and above	Yes, all plans
Branching logic in forms	Advanced and above	Not stated on public pages
AI assistants	Included, 5 requests per user per month on Starter and Advanced	Not offered

Admin and portal

Capability	Asana	Weenvo
Single sign-on	Google and Microsoft SSO from Starter; SAML on Enterprise	Not available
Workspaces for teams, clients or contractors	Teams within one organisation	Yes, unlimited, with own menus and roles
Employee personal account (pay, leave, goals)	No	Yes
Guests	Unlimited free guests on Starter and above	Workspace roles
Import and export	CSV import; export per project	Excel templates for users, projects, tasks, timesheets; API on every plan

Checked on 21 October 2026 against asana.com/pricing, asana.com/plan/advanced, Timesheets and Budgets, agile management and weenvo.com/price. Vendors change plans often; re-check before you buy.

What it costs for a team of 30

Annual billing, 30 users. Asana publishes prices in euros for EU buyers; prices vary by billing country. Weenvo Standard is €10 per user per month with the 15% annual discount applied.

Set-up	Per year	Per month
Asana Starter (no native time tracking)	€3,956	€330
Asana Advanced (native time tracking, no timesheets)	€8,996	€750
Asana Starter + Timesheets and Budgets	€3,956 + add-on, price not published	—
Weenvo Standard (time tracking, timesheets and timesheet approval included)	€3,060	€255

Starter costs 1.3 times Weenvo. The difference opens when the team needs hours: Advanced is 2.9 times the price of Weenvo before the timesheets add-on is counted. Taxes and billing terms vary; the final figure may differ.

How it works in practice: a 12-person agency

Take a design agency with twelve people, three clients and hourly billing. In Weenvo, each client gets a workspace with its own projects, so the client sees only its own boards. Designers log time inside the task card as they work; a project manager opens the timesheet for the week, grouped by client, and either accepts it or returns it with a comment. The Friday review with the client is a meeting in Weenvo: agenda items with owners, decisions written down during the call, minutes e-mailed to everyone afterwards, and the hour itself logged against the meeting. At the end of the month the timesheet, grouped by project, is the invoice draft.

In Asana the same agency needs a paid plan plus the Timesheets and Budgets add-on for timesheets, approval and rates, Pages for the minutes, and a task per meeting to capture the hour. Each piece works. There are simply more of them.

When Asana fits better

• The team does not measure work in hours. Campaign, product and operations teams rarely need timesheets, and Asana’s Starter plan is strong value for them.
• The team relies on a wide integration marketplace. Asana connects to hundreds of tools; Weenvo offers Excel import and an API, not a marketplace.
• The team wants AI inside the tool today. Asana ships AI Teammates and AI Studio with published limits; Weenvo does not offer AI features.
• Goals and portfolios are central to how leadership reviews work, and the team is already on Advanced.

Verdict by team type

Team	Pick
Marketing or operations team, no hourly billing	Asana Starter
Agency or professional services team that bills hours	Weenvo
Product team that wants sprints without configuring them	Weenvo
Organisation that needs SAML and an integration marketplace	Asana Enterprise
Up to 10 people on a zero budget	Weenvo Free (every feature, 50 MB) or Asana Personal (2 users)