Document Workspace
A unified space for team and individual work with organisational information — knowledge bases, guidelines and project documentation. It also supports remote onboarding and helps employees integrate into the company’s workflow.
Functionality
Full‑featured documentation management
- Structured and well‑organised document hierarchy
- Unlimited nesting levels for sections and subsections
- Quick and convenient copying of sections, subsections and content
- Drag‑and‑drop for fast restructuring
- Work with content in the built‑in text editor
- Complete version history showing what was changed, when and by whom
- Ability to restore any previous version
- Commenting and discussions within any section
- Attach files and links to any section
Sections and Subsections
Create sections with unlimited nesting levels
The application allows you to structure your documents easily by creating an unlimited number of sections with unlimited nesting. Set a title, description, link and icon for each section.
Copying Sections and Content
Quickly duplicate sections, subsections and content
The copy function helps you create a new section based on an existing one, so you don’t have to duplicate repeated information — only add or adjust what’s unique.
Structure Editing
Quickly adjust the structure of sections with drag & drop
Use drag & drop to change your document structure quickly and easily: move sections up or down the hierarchy and reorder them as needed.
Information Segmentation Across Use Cases
For Business
Store internal organisational documents and guidelines, accessible to all employees or specific departments and teams.
For Team Collaboration
Assign different access levels to information or specific sections for a project, department or team, enabling collaborative work on documents.
For Personal Use
Create personal content, communicate, collaborate and discuss ideas, drafts and plans.
Text Formatting
Create and edit content
The built‑in text editor provides a convenient set of tools for formatting and styling documents. Use different fonts and text styles, add links, images, drawings and tables. Our solution is powered by the open‑source Tiptap editor Tiptap editor — thanks to the Tiptap team for their great work!
Working with Content
Create tabs and section headers
- Content editing allows you to create new instructions and update already published ones
- Within a single section, you can organise information into tabs to simplify navigation; each tab can have its own icon
- Important information can be placed in the section header, making it visible to readers from any tab
Version History
Store and review all content revisions
With version history, you can view a list of previous document versions sorted by date and author. Each version shows exactly what was changed, by whom and when. You can also restore any specific version of the content.
Use Cases
Your Company’s Internal Wiki
Provide employees with corporate information — policies, guidelines, instructions and FAQs. Store templates, guides and internal standards. Create dedicated sections for different departments based on their specific needs or ready‑made templates.
Project Documentation Management
Describe and store information about your projects, products and services. The full potential is unlocked when used together with our Project Management application: document your project, plan tasks and execute work — all in one place, fully aligned and interconnected.
Unified Knowledge Base
Store the collective experience of your company and employees. Find answers and solutions quickly — help your team access information efficiently and avoid reinventing the wheel. Continuously enrich your knowledge base with new insights and solutions. Share information and collaborate with colleagues.
Benefits
Open Team Culture
Social features empower employees at every level to share ideas, make suggestions and receive feedback.
Take Action
Capture ideas not just to collect them, but to turn them into real initiatives that drive organisational growth.
Team Alignment
Information flows freely across the company thanks to a flexible system of roles and permissions.
Unified Workspace
Store everything in one place — ideas, meeting notes, quarterly reports, project documentation, corporate policies and your knowledge base.
Embedded Modules
Universal modules that extend application functionality
Attachment Storage
Add and store documents and files with ease
You can upload different types of files: folders, documents, images and links. All uploaded files are securely stored on cloud servers, and you can add, delete or view attachments at any time.
Communication
Feedback and commenting block
The application enables effective communication: comment on agendas, ask and answer questions, give likes or dislikes. Build efficient communication flows to resolve issues quickly and keep your team aligned.
See Weenvo in Action
Want to see how these features work in practice? Explore how Weenvo can help your business.
FAQs
What is document management in Weenvo?
Document management in Weenvo is a centralised space for storing, editing, structuring, and collaborating on corporate documents, internal instructions, and company knowledge base content.
What features does document management include?
The system supports section and subsection creation, collaborative editing, version history, comments, file attachments, access control, and content editing via a built-in editor.
Can I create nested document structures?
Yes. Weenvo supports unlimited nesting of sections and subsections, allowing you to build a clear and scalable documentation structure.
Can I quickly reorganise the knowledge base structure?
Yes. Sections and documents can be reorganised using drag-and-drop, making it easy to restructure content at any time.
Is there a version history for documents?
Yes. The system keeps a full version history with author and timestamp details, and allows users to restore previous versions of a document.
Can documents be edited collaboratively?
Yes. Users can collaborate on documents in real time, leave comments, discuss content, and share files within the platform.
Is Weenvo suitable for a company knowledge base?
Yes. Weenvo enables organisations to build a central knowledge base for storing instructions, policies, templates, guides, and internal expertise.
Can Weenvo be used for project documentation?
Yes. Weenvo supports project documentation and allows you to link documentation directly to tasks and projects.
Is there access control for documents?
Yes. You can define different access levels for employees, departments, teams, and projects.
Can I attach files and links to documents?
Yes. The system supports attachments, images, links, and other file types within documents.
Is there a built-in document editor?
The built-in editor supports text formatting, tables, images, links, and other content elements.
Is it suitable for internal company instructions?
Yes. Weenvo can store internal policies, regulations, instructions, and training materials in one place.
How is Weenvo different from a file storage system?
Weenvo combines documents, collaboration, version history, discussions, access control, and integration with business processes in a single system.
Is there communication within documentation?
Yes. Users can discuss documents, ask questions, and communicate directly within the system.
Is the system suitable for remote teams?
Yes. A unified workspace for documents and collaboration helps distributed and remote teams work more efficiently.
Ask a Question
Specify the details of how you plan to use our solution suite or any individual product. If your organisation has unique processes and requires an Enterprise‑level implementation, you can also submit a request for a customised setup that supports more efficient workflows.
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