Calendar Planning

Spend less time planning and more time doing. Calendar planning features help you organise your workday more efficiently, so you can focus on what really matters.

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Functionality

High‑level overview of the calendar planning module

  • Approval and confirmation of working hours
  • Task‑based work planning
  • Granting access to meetings
  • Recurring events
  • Timesheets displayed in the calendar with work descriptions and actual time spent
  • Inviting colleagues to meetings with specific roles
  • Reminders for scheduled events
Unified calendar for managing all key dates, events and schedules including work hours, timesheets, employee milestones, vacations, business trips and other important company activities in one place.

Unified Calendar

Store all calendar information in one place

Keep all essential calendar data, important dates and events in a single application. From employee start dates and professional reviews to planned and actual working hours, timesheets and contract end dates — everything is stored in one place. Mark birthdays, vacations, business trips and sick leaves directly in the calendar.

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Working Hours

Plan and approve working hours

Employees in distributed teams can specify their preferred working hours, while managers review and approve or adjust them. When planning, you can take into account your colleagues’ working hours, scheduled tasks and their dependencies.

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Working hours planning and approval for distributed teams, allowing employees to set availability and managers to review, adjust and coordinate schedules with tasks and dependencies.
Task-based work planning in the calendar, enabling scheduling of when employees work on tasks, sequencing tasks by dependencies, and aligning execution with team collaboration and working hours.

Task Work

Plan task work directly in the calendar

You can not only set a task’s due date but also plan when exactly an employee will work on it. Arrange tasks in the right execution order based on their dependencies, team collaboration needs and your working hours.

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Demo

Timesheets

Display timesheets in the calendar with work details and time spent

The application allows you to display an employee’s timesheet directly in the calendar — showing when they worked, at what time, on which task and what exactly was completed. Employees can fill out their timesheets right in the calendar, while managers get a clear, convenient view of all timesheets for analysis and approval.

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Demo
Timesheets displayed in the calendar with detailed work logs, including task context, time spent, execution periods and completed work, enabling employees to fill entries and managers to review and approve them easily.
Unified calendar planning for teams with transparent scheduling of meetings, working hours, task execution time, and working time tracking in one place.

Calendar Planning

Get a clear and transparent schedule for you and your team

You can use the calendar for:

  • Planning and organising meetings
  • Planning and approving your working hours
  • Indicating scheduled time for task work
  • Tracking working hours
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Demo

Meeting Management

Create detailed agendas, assign owners and track statuses

The calendar is integrated with the meeting management application. Within this workflow, you can create a detailed meeting agenda, outline open discussion points, assign an owner for each item and update the status of every agenda point. Use these tools to plan and run meetings more effectively.

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Demo
Integrated meeting management with agenda creation, ownership assignment and status tracking for agenda items, enabling structured and efficient meeting workflows directly in the calendar.

Benefits

Calendar Sharing

Let your colleagues and clients see when you’re available and plan events accordingly. Subscribe to colleagues’ calendars and easily coordinate schedules to find the best time for meetings.

Event Reminders

Receive notifications about planned working hours, upcoming task work and scheduled meetings. Choose automatic reminder timing or customise it for each event individually.

Group Calendar

Create a shared calendar and subscribe individual users, teams, departments or the entire company. Perfect for tracking company‑wide events such as employee birthdays.

Use Cases

Plan as a Team

Control, adjust and approve your team’s working hours. Managers can view each employee’s calendar individually as well as the full team schedule.

Performance Evaluation

The system provides detailed analytics showing whether tasks were completed on time and whether the work was performed during the planned time slots.

Personal Planning

Employees can plan their working hours and task work in advance, coordinating their schedules with managers to ensure effective teamwork.

See how teams use it: marketing teams, remote teams.

Embedded Modules

Universal modules that extend application functionality

Attachment Storage

Add and store documents and files with ease

You can upload different types of files: folders, documents, images and links. All uploaded files are securely stored on cloud servers, and you can add, delete or view attachments at any time.

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Secure cloud-based attachment storage for uploading, managing and accessing folders, documents, images and links at any time.
Built-in communication and feedback tools for commenting on agendas, asking questions, and reacting with likes or dislikes to improve team alignment and decision-making.

Communication

Feedback and commenting block

The application enables effective communication: comment on agendas, ask and answer questions, give likes or dislikes. Build efficient communication flows to resolve issues quickly and keep your team aligned.

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Demo

Every feature on every plan, from Free for 10 users: see the pricing page.

See Weenvo in Action

Want to see how these features work in practice? Explore how Weenvo can help your business.

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FAQs

What is calendar planning in Weenvo?

Calendar planning in Weenvo is a unified space for organising working time, meetings, tasks, time tracking, and other company-wide events.

What features does calendar planning include?

The system allows you to plan working hours, meetings, and tasks, align employee schedules, track working time, set event recurrence, and receive reminders.

Can I schedule task work in the calendar?

Yes. Weenvo allows you to schedule not only task deadlines but also specific working time for employees directly in the calendar.

Can employee working time be approved?

Yes. Employees can suggest preferred working hours, and managers can approve or adjust them.

Is the calendar suitable for remote teams?

Yes. Calendar planning helps coordinate distributed and remote teams by taking into account employee availability and assigned tasks.

Can task dependencies be considered in planning?

Yes. The system allows you to take task dependencies and team workload into account during planning.

Is the calendar integrated with tasks and projects?

Yes. The calendar is fully integrated with tasks and projects, giving you a complete overview of workflows and deadlines.

Can working time be tracked directly in the calendar?

Yes. Employees can log working time directly in the calendar, including completed work and actual time spent.

Can meetings be organised in the calendar?

Yes. Weenvo allows you to create meetings, invite participants, assign roles, and define agendas directly in the calendar.

Are reminders available for events and tasks?

Yes. The system sends notifications about upcoming meetings, tasks, and scheduled working time.

Can recurring events be created?

Yes. The system supports recurring events and meetings based on a defined schedule.

Are shared calendars available for team planning?

Yes. Each project can have its own calendar, showing tasks, events, and all related activities in one place.

Can employee workload be planned in advance?

Yes. The system helps you plan workload in advance and allocate resources effectively by analysing availability and capacity.

Ask a Question

Specify the details of how you plan to use our solution suite or any individual product. If your organisation has unique processes and requires an Enterprise‑level implementation, you can also submit a request for a customised setup that supports more efficient workflows.